Provider and Staff Scheduling Software

Automate Complex Schedules in Minutes

Academic Medicine

Physician Groups

Hospitals and Health Systems

Veterinary

  • Optimize schedule creation: Distribute workload, coveted shifts, and time off fairly
  • Reduce schedulers workload: Stop spending hours manually adjusting and sharing schedule updates
  • Give providers flexibility: Promote provider wellness by considering preferences, rules, and requirements
Best in KLAS—Two Years Running

Lightning Bolt Ranks #1 in Physician Scheduling for two consecutive years.

What Spreadsheets and Outdated Tools Can't Do

A Single Source of Truth

Schedule physicians, APPs, techs, and support staff in one system.

Custom Rules

Create the best possible schedule using rules and priority levels to meet your group's requirements and personal preferences.

Data and Analytics

Track PTO, assignments, availability, and changes using automated reports with privacy controls.

Integration

Prevent errors from manual entries and get accurate pay.

Flexible Shift Swaps

Get coverage from a specific colleague or offer shifts to multiple team members at once.

Mobile Application

Manage schedules anywhere - submit PTO, swap shifts, or offer coverage.

Control Access

Use admin approval for all shift swaps and schedule changes, or allow providers to adjust on their own.

Public Link Sharing

Share schedules with anyone using secure public links; no logins required.

Product Tour

Lightning Bolt helps you generate gapless provider schedules for your Radiology group using custom rules designed to include individual preferences and organizational needs.

Create a Provider Schedule (Admin)

Create Custom Rules

Adjust a Schedule (End User)

Request Shift Coverage (Swaportunities)

Why Hospitals and Groups Choose Us

Providers
Protect providers' well-being with balanced schedules.
  • View and manage schedules from any device
  • Request time off and swap shifts on your own
  • Enjoy equitable distribution of coveted shifts and on-call assignments
  • Experience better work-life balance with schedules that consider your preferences and skill sets
Schedulers
Get time back with automated schedule creation.
  • Reduce manual schedule manipulation
  • Generate optimized schedules meeting all requirements
  • Access schedules via desktop and mobile devices
  • Gain visibility across departments and locations
Leaders
Make staffing decisions using in-depth analytics.
  • Ensure the right personnel are in the right place at the right time
  • Access demand vs. supply gap analysis and utilization reports
  • Make data-driven staffing decisions with real-time insights across
  • Make data-driven staffing decisions with real-time insights across departments and locations

OR Case Scheduling for Your Operating Room Staff

Generate daily anesthesia case assignments with your group's policies, rules, and preferences in mind so you can focus on what's important - patient care.

Boost Provider Wellness: Smart pairing of anesthesiologists and surgeons based on preferred teams reduces burnout and improves care continuity.

Streamline Operations: Prevent double bookings and delays with rule-based scheduling that ensures proper credentialing and transparent schedules.

Get Better Insights: Comprehensive analytics and dashboards help you make data-driven decisions about scheduling efficiency and case performance.

Proven Results from Healthcare Organizations

50% Reduction in Creation Time

12 Hours → 5 mins Schedule Building

30% Higher Physician Satisfaction

Connect Your Schedules to the Tools You Already Use

Including EHRs, secure messaging, payroll, and more.

FAQs

Can I transfer my current information from different software to PerfectServe Lightning Bolt Scheduling?

Yes! We make your transition easy by importing a spreadsheet of your past schedules, including personnel, assignments, patterns, eligibility, and compatibility, ensuring all your historical data is available in Lightning Bolt for running reports.

How does Lightning Bolt use artificial intelligence (AI), and how does this differentiate it from other products on the market?

Unlike other products that simply digitize manual scheduling or automate schedule builds, Lightning Bolt uses an AI-enabled process called combinatorial optimization to identify the BEST schedule from a finite set of possibilities. By considering multiple variables such as staff availability, skill sets, and shift preferences, combinatorial optimization allows Lightning Bolt to rapidly auto-generate an optimal schedule that makes the best use of resources and meets organizational constraints. This process advances operational efficiency, improves staff satisfaction by building fairer schedules, and enhances patient care by ensuring that the right personnel are in the right place at the right time.

Can I get my schedule on my iPhone/iPad/Android device?

Yes, our subscription feature allows you to get your latest schedule on any iOS or Android device, with real-time updates. We also offer a native iPhone app for free.

Does it work on a Mac, Windows, or Linux?

Lightning Bolt is web-based and fully functional on Mac, Windows, and Linux platforms.

Can I import my schedule into Outlook/Google Calendar?

Yes, using our subscriptions feature, your schedule will automatically update in Outlook or Google Calendar with any changes.

Can the system schedule nurses, mid-level providers, technicians, or physician assistants (PAs)?

Yes, our system is flexible enough to schedule any staff. It can also assign operating room (OR) cases to anesthesia staff and schedule examination rooms and even veterinarians.

What are the technical support hours?

Technical support is available from 8 AM to 8 PM Eastern Time (5 AM to 5 PM Pacific Time) via phone (1.866.202.4323 ext. 4), email, or submitting a request.

How does varying staff size impact pricing?

Licenses are per seat, so replacements don't affect pricing. However, a net increase in scheduled individuals requires additional licenses.

Can the system be initialized with tallies from past data?

Yes, either by loading actual past schedules or summaries in the form of tallies to produce new schedules based on historical data.

Will Lightning Bolt set up the scheduling rules, or can I?

We assist with initial setup and training. Users can choose to maintain the system themselves or rely on our support. If the rules change, we can also handle it or you can do it yourself.

What if our rules change after the initial setup?

We offer unlimited professional services and technical support to help you adapt the system to new rules, whether you prefer us to handle it or do it yourself.

Is there a limit on the number of providers or shifts the system can schedule?

No, our system can handle schedules for large groups with no technical limits on providers or tasks.

Do you integrate with other solutions?

Yes, we recommend integrating to enhance workforce management and operational efficiency. Check out some of our integrations.

Is Lightning Bolt only for large groups, or can it help small practices?

Yes, it can help smaller practices! Many of our smaller practices find having Lightning Bolt to be very beneficial. It gives them one source of truth for scheduling, makes it much easier to submit time-off requests & execute last-minute shift swaps, creates optimal holiday schedules, allows for easy mobile schedule access, and promotes an overall increase in convenience.

Ready to see PerfectServe in action?

Get on a discovery call at a convenient time.